Public Meeting Minutes 10/6/24

Ashland Kentucky Pride Meeting Minutes

Sunday, October 6, 2024

Attending: Holly (she/her), Jenee (she/her), Sean (he/him), Elliot (he/they), Sophie (they/them, she/her)

Absent:   Lu (she/her), Desire’ (she/her), Kasheena (she/her), Heather (she/her) 

The meeting was called to order by Holly (President) at 1:47 pm.

Holly made a motion to accept the meeting minutes for the month of September. Sean seconded. Motion approved.

Holly made a motion to receive the treasurer’s report for the month of September. Sean seconded. Motion approved.

Treasurer's report: Paypal: $1999.86(not updated) • People’s: $2,687.33  (+349.58 in old account)   

• Voting for the open board position will be held at the end of the meeting

Old Business:

• Fundraising/Sponsorship requests

  • We are down 2 grants this year

  • EVERYONE needs to be coming up with ideas to make money and places to send sponsorship requests

  • Community grant - due tomorrow

    • Up to $10,000 for a program (youth, YMA) or organizational costs. Not events.

    • Join forces with AFC to fund an inflatable sensory cube

  • Possible “Battle of the Bands” or music festival fundraiser for pride and afc 

    • Sophie can talk to person from trans musical festival

    • Aaron can talk to his contacts

• Y’all Means All 

  • Did anyone reach out to First Methodist?

    • No, Sean will do it today

  • Holly is re-designing the sticker with QR code

• Safe Zone Training 

• Community Survey

  • Google form ready, can launch on FB today

• Girl Scouts

  • Holly met with someone from girl scouts of eastern ky

  • Scouts and earn a LGBTQ badge

  • Need 3-6 activities from the list to get a badge

  • We will host an event for them to attend with a variety of activities with the potential to get their badge

  • Team up with youth pride and utilize programs from safe zone training (ex, how to create a safe space, or help people that are coming out)

  • Pass out a “helpful ally” zine

  • Give a “You are safe with me” button to give them

  • Could also use the teen girl scouts that need volunteer hours

  • Tentative date June 14th

• Pride Picnic venue/date change

  • We have to make a decision now

  • Look into the convention center as an option - need an exploratory committee on the viability of this venue for any of our events

    • Security challenges- if we cant security, then we cant use them

    • Can we sell tickets?

    • What are the pros/cons of using this venue for any of our events

    • Sensory issue

    • Aaron has a contact

  • Move to May

    • Better weather

    • Ahead of pride month instead of after

• Pikeville Pride (October 12)

  • Didn't get registered in time

  • Group trip to help support - need to register tickets

• Huntington Pride (October 19)

  • Tabling - probably not

  • Other ways to help - attend or help with repainting the jewel

New Business:

• Organizational reset for the upcoming year—focussing on foundations, organizational documents, and goals

• Found Family planning

  • Form a committee

  • Needs rebranding- finding family, forged family

  • Small social gathering groups

    • Book club, table top groups, ect

  • How can we get more people to attend

  • Events 

    • Go as a gay caravan to out of town events

    • Go as a group to local events to give people a safe goup/support

    • Halloween photo shoot in the park

    • Pumpkin carving

    • Christmas light tour

    • Paint and sip

    • Movie night

    • Poetry reading/ art

    • Educational workshop

    • Gay minecraft server

    • relaxation/meditation/yoga class

• Training with Amelia/KPU about political violence - November 2nd 

  • What it is and how to combat it

  • Be prepared for possible violence from the upcoming election 

  • KPU inviting organizations from all over KY

  • Most likely at the library, event will be posted soon

• Holigay/Masquerade 

  • Holigay

    • Replace holigay with a smaller event, cheaper

    • Have small events, try to make money, no big events

    • Potlucks, homemade food, more like friends giving

    • Holigay used to be our biggest fundraiser, so we need to find other ways to make money

    • smaller, more frequent events for holidays  (craft nights, potlucks) 

    • Lower or remove ticket price. Merch or donations to make money

  • Masquerade

    • Move it to a different time of year

• Vote for the open board position

  • Taz was the only one who ran

  • Board voted to appoint her

Upcoming Events:

• Pikeville Pride - Saturday, October 12, 12:00 pm

• Huntington Pride - Saturday, October 19, 3:00 pm

• AKP meeting - Sunday, November 3, 1:30 pm

Holly made a motion to adjourn the meeting. Sean seconded. Motion passed.